Developing a software product is a tricky task. You need to stay efficient, prioritize quality, and keep your business in focus at the same time. How to meet all your interim goals and come up with an engaging solution? 70% of businesses know the answer — to outsource.

This time, we explain the difference between outsourcing and outstaffing, discuss what types of outsourcing you can choose from, what their pros and cons are, and what risks to consider while making a decision. But before, let us briefly remind you of what outsourcing is.

What Is Outsourcing?

Software outsourcing is the cooperation model under which a business hires a third-party vendor that provides software development services. Usually, the vendor offers software engineering capability in different technologies and software development teams of different sizes and skillsets. The scheme for hiring an outsourcing software development company is pretty simple: you contact a company; they get in touch with you; you discuss the requirements, goals, and expectations on a product; the company picks out the best fit of professionals for your project based on the deadlines and budget; together, you create a project roadmap and start working.

Outsourcing vs Outstaffing

At first glance, it seems that outsourcing and outstaffing mean the same. In both cases, you hire a third-party vendor that encompasses software development teams of different sizes and skillsets. Yet, outstaffing is the cooperation model under which you get not the services provided by IT professionals but the team of IT professionals itself.

So, the difference between outsourcing and outstaffing lies in what you get in the end. In outsourcing, a software development team works for a third-party vendor and providers you with product engineering services. You get software development services. Together with the vendor, you discuss the scope of the software development process, deadlines, budget, product requirements. Then, you get experts who implement your product idea into reality step-by-step.

When to choose outsourcing? When you haven’t an in-house software development team and need to build a software product. You can delegate all managerial tasks to an outsourced project manager if you want to focus solely on running your business.

These are the benefits outsourcing gives you:

  • Fewer costs. Due to the economic factors that vary across countries, the hourly rate for software development services differs accordingly. You may get high-level professionals at a fewer price if you choose to outsource from abroad.
  • Greater choice of skills. Global access to talents increases the chances to find the best fit for your project. You can base your choice not only on hard skills but also soft skills, which are highly needed for effective communication.
  • Flexibility. An outsourcing company adjusts the team size and roles according to your goals and capabilities. Moreover, as your project scales up or down, your agreement with the vendor can be reviewed and adjusted to the changes. Usually, the agile approach to software development is used, which also adds adaptivity and reduces risks.

The risks include:

  • Confidentiality. An outsourcing company gets access to your confidential data, which may include valuable info on your strategy development, market tactics, etc. You need to be confident in your service provider to entrust them with sensitive data.
  • Data security. If a company builds a solution for your business, they need to integrate your data into this product. That is, outsourcing requires you to share your customer’s and business’ data with third parties. To reduce this risk, sign a DPA agreement with the partner.
  • Lack of transparency. Some remote service providers neglect the aspect of communication and do not provide a client with regular updates on the development. Closer to the end, it may turn out that the team heavily lags behind the schedule.

In outstaffing, a software development team works for you while a third-party vendor takes care of office maintenance, taxes, etc. You get a software development team to augment your own staff. You get the needed experts, distribute tasks, and manage all processes by yourself. If you choose this approach, check the tips for successful project management.

When to choose outstaffing? When you pursue long-term needs that do not limit to building a software product. Usually, outstaffing is chosen by companies that want to hire experts from abroad but do not want to deal with bureaucracy.

Outstaffing provides companies with the following advantages:

  • More control with less headache. Most of the responsibilities associated with managing outstaffed experts are imposed on the outstaffing company. It managers their vacations, sick leaves, hiring process. You get a professional who is ready to work.
  • Fewer costs. Like outsourcing, outstaffing is usually chosen for cost-saving. Indeed, with the growth of the Internet and global access to information, there are many prospective countries ensuring pretty much the same quality of software development services but at a different price.
  • You reach goals quicker. The new employees whom you hire under outstaffing facilitate the process of reaching your goals. You cover the gaps that weaken your team by choosing people with the right skillset.

Meantime, the disadvantages of this model are as follows:

  • Not the best choice for short-term projects. Outstaffing means that you need professional service on a regular basis. Outsourcing is better for short-term tasks as it gives you a clear vision of when the project starts, when it ends, and how things will be going.
  • Narrower access to talents. As a rule, this model does not give as wide access to the talent pool as outsourcing does. Also, it is more time- and effort-consuming compared to outsourcing as you need to clarify whom you need on your own.
  • Differences in work approach, culture, habits. It may happen that the tempo of the hired professional or approach to work does not fit your team. Since you bear responsibility for the work process, it may be hard to set the connection between a newcomer and a complete in-house team.

Now as you know the difference between outstaffing and outsourcing, it’s time to have a look at the main types of the latter. Offshore vs nearshore vs onshore: what’s the best? We will find it out.

offshoring vs nearshoring vs onshoring definition

What Is Offshoring?

Many people ask about the difference between offshoring and outsourcing. In fact, offshoring is one of the types of outsourcing so we cannot contrast these two terms. Offshore IT outsourcing is a model under which you hire a software development company from a distant country. For instance, for the US businesses, it may be Ukraine or Poland. Offshoring is the best choice for businesses with a tight budget. Because of the economic conditions that differ across countries, you can hire excellent software engineers at a lower cost.

Why Is Offshoring Cheaper?

Offshoring is indeed more affordable but it does not mean that software engineers in distant countries are less skilled and, therefore, earn less. Sure, if you compare their salary with what engineers in your country earn, it may seem suspicious. But you need to consider the fact that the living standard, prices for goods and services are not equivalent for all countries. Let’s check what it means based on the living wage.

A living wage is a minimum wage needed to ensure a normal life for a person and satisfy all their basic needs. This is not the same as subsistence minimum, which denotes minimum income needed for biological survival. In the USA, the living wage is nearly $5700. Meantime, in Poland, the living wage is around $445. As you see, paying 5 minimum wages in the USA and Poland will not mean the same. The principles of building wage policy consider the metrics like minimum wage. So, you get the chance to hire a skilled professional for your offshoring project at a lower price.

offshoring definition

Offshoring Advantages

  • Choose the best. You get access to a global variety of talents, skills, competencies. If you need a particular combination of skills, offshoring can satisfy even the most specific requests.
  • No need to pay high taxes. You can outsource to a country where there are fewer legal obligations imposed on companies. Your biggest concern will only be choosing the right people for the right processes.
  • Start your day with the progress made. Because of the possible differences in time zones, you can start your morning at work with the updates received from your outsourced team. It saves you time and facilitates the development process: whenever you need to change something on a project, it is done when you actually sleep.

Offshoring Drawbacks

  • Control. It is challenging to entrust your business data to people you have never seen. Therefore, the collaboration responsibilities, rules, and obligations should be well documented.
  • Time zone differences. This turns into a drawback whenever there is a need to fix something ASAP. Yet, if you hire a reliable product engineering company, they will test code multiply before deploying any changes, which minimizes the risks of urgent problems.
  • Culture differences. Communication styles depend on a culture, which may have an impact on the quality of cooperation. But as a rule, this is an outsourcing provider who makes everything possible to adjust to the client’s culture and preferences.

What Is Nearshoring?

The nearshoring definition sounds as follows: outsourcing to a neighboring or nearby country. Usually, we use this term to mark the cooperation with a company located on the same continent as you do. If we compare offshoring and nearshoring, the great advantage of the latter is that it enables you to visit your outsourcing partner. You can organize face-to-face meetings once in a few months, for instance, to set the personal connection, motivate the team, learn more about inside subtleties of their work, and get more control over the cooperation process. Also, you can invite the chosen nearshoring team to your office for them to get to know your business values better. So, the nearshore vs offshore comparison means outsourcing to a neighboring country vs distanced country.

nearshoring definition

Nearshoring Benefits

  • You are located close to your partner. It eases the process of cooperation: you can get in touch instantly, use the same apps and tools for communication, effortlessly organize face-to-face events when necessary.
  • Business culture similarity. The business acumen of yours and your partner is based on similar or the same values. Business ethics is also similar, which prevents conflicts from happening.
  • The same time zone. You are at the same work pace as your nearshoring partner. You move together from step to step and get in touch at any convenient time with no need to adjust to each other.

Nearshoring Risks

  • More expensive than offshoring. Offshore vs nearshore outsourcing differs in terms of costs. The developed countries are often the source of innovations and discoveries. This is why the pricing for software development services may be high.
  • Limited access to talents. You choose among the limited list of countries. It narrows your choice of a partner and makes it more time-consuming to find the best fit even when the technology architecture may be exactly the one you are looking for.
  • Also needs supervision. Like offshoring, nearshoring requires your attention and focus. You need to control the development process and make sure that remote engineers succeed with their tasks and deadlines.

What Is Onshoring?

Onshoring is when you outsource to a company located in the same country. You may be based in one city, while another city of your country is considered a real capital of software development. This is when you may need onshoring. Greater choice of a partner, better pricing, more favorable conditions of cooperation — these factors make businesses onshore software development.

onshoring definition

Onshoring Pros

  • The same language. Usually, software engineering companies that offer outsourcing services for the global audience possess English language skills. Still, talking in your language with other native speakers makes it easier for you to clearly explain what you expect to get and add emotional connotations to cooperation whenever appropriate.
  • The convenience of cooperation. You and your partner are based in close proximity to each other. It enables you to communicate face-to-face frequently and makes cooperation more convenient. Moreover, onshoring enables you to use your intuitive skills to choose the right people to work with.
  • The awareness of the target market in your country. If you build a product for the audience living in your country, onshoring will give you the chance to work with people with a deep understanding of your target customer.

Onshoring Cons

  • Can be expensive. Very often, it is a better idea to offshore or nearshore to save money that can be then used for advertising campaigns and promotions of your product. Don’t believe that offshoring means hiring less competent people. This is a complete myth debunked by hundreds of successful offshoring projects. Countries like Ukraine or Poland have a lot of skilled professionals in the IT-sphere, which explains why there are so many of them working in Silicon Valley for international corporations.
  • High chances that competitors build similar products. If you all operate in the same region, the chances are that you and your competitors use the same market data to analyze client needs, interests, etc. By doing so, you increase the possibility of building a product that already has more popular analogs.
  • Less creativity and fewer insights when working. Offshoring and nearshoring open new horizons and give the inspiration to make unique products. Onshoring, in turn, makes you stay in your comfort zone.

Best Countries for Outsourcing in Eastern Europe

Eastern Europe is the best solution for businesses that want to access a big pool of tech experts, work with those having high English proficiency, and save money on development. Let’s compare four main outsourcing destinations in this region, which include Romania, Ukraine, Poland, and Hungary.

outsourcing offshoring nearshoring


nearshore and offshore to Romania

Romania is a country offering its citizens wide educational opportunities. It has formed the ground for the growth of the IT sector and the rise of the number of IT professionals. Last year, the export of Romanian IT services was valued at more than $5 billion. The figure is growing at 20% each year.

Tech plays an important role in the Romanian economy, being supported by the government in a number of ways. Students get tuition-free opportunities to study IT and take part in international programs. Another big advantage is the country’s strategic location. Cluj-Napoca attracts investors from all over the world, making Romania the country with an ever-growing number of startups and innovations. Quality over quantity — this is what you will find when outsourcing to Romania.


outsourcing and offshoring to Ukraine

Ukraine is a happy medium among all outsourcing destinations in Eastern Europe. It has lower hourly rates compared to Poland but provides professionals with the same level of expertise. The biggest cities of Ukraine offer various educational opportunities in the sphere of tech and prepare experts for a range of tech-related jobs. Moreover, tech companies based in Ukraine also ensure continuous education for their employees and give them access to foreign sources of knowledge. Considering that many foreign companies open their offices in Ukraine, we may assume that this country is a rapidly-developing source of talent.

When it comes to the mentality question, Ukrainians are hard-working people who are not afraid of responsibility and challenges. Their motivation lies in the contribution they make to the common goal. This is why you will have no trouble while working with Ukrainian partners. We also want to highlight that the English proficiency level is high for managing business processes effectively. The opportunity to boost English skills is offered by most software development companies, which makes it easy for foreign partners to find a common language with the hired team.


nearshore and offshore to Poland

Poland is one more outsourcing destination worth your attention. IT sector is well-developed in this country, attracting professionals from all over Europe. There are lots of big and small-size companies offering software development services. Also, many world-known companies are represented in this country.

Among the best skills of Polish engineers, clients mention concentration, good work ethics, and innovation. PHP and Java are the widely spread languages of Polish developers. Professionals in Poland are also strong at user experience design and quality testing. The hourly rate is quite higher compared to Ukraine because of the higher economic standards of this country.


offshoring and outsourcing to Hungary

Hungary is known for a big number of IT freelances, with more than 3000 IT students graduating each year. Hungarian universities provide reliable education in this sector, which increases the number of skilled professionals. When it comes to the choice of programming languages, the trend in this country reproduces the global one.

Hungary is one of the offshoring countries that are located in a convenient time zone. There is only a 6 hours difference between Hungary and USA. Moreover, if the client is located in Central Europe, the flight time for them to travel to Hungary will take 2-4 hours, which is quite a manageable task.

Summing It Up

This article was aimed to put an end to the confusion between offshoring, nearshoring, and onshoring. Now, you know that the difference is simple and easy to understand. All three terms refer to the types of outsourcing. The difference between them lies in the distance between your country and a country where a partnering company is based. As you see, the question on the difference between outsourcing and offshoring is irrelevant because to outsource and to offshore are like synonyms.

Also, we gave you some suggestions of the best countries in Eastern Europe where you can outsource. When choosing, you need to consider how many IT specialists the country has, whether it is fluent in terms of English skills and competent in terms of IT education, whether the culture of a country is adaptable and open to international cooperation, etc. When you choose the country and narrow your choice to 3-5 companies, get in touch with them and ask for a meeting. It will help you to understand whether you are on the same page, share the same values, and have the same vision for your potential product.

And if you need help with any of these stages from IT consultation to product engineering — we are waiting for your contact info to talk.