Custom Service Purchase System

Our task was to build a new purchase service system that would streamline managers’ work with suppliers, purchase orders, and warehouses. The client needed intuitive and user-friendly functionality for employees.

Our team of software product engineers built a system that offers features for purchase order management. With its help, managers can send orders to a supplier, track if the order is confirmed, exchange documentation with a supplier, and receive payment and shipping details.

Our purchase service is a tool connecting managers with suppliers and warehouses. Using one centralized system, they can keep track of order progress and respond to delays or issues. The system helps managers prevent supply chain interruptions and make sure that the right products are in stock.

To make the manager’s work more convenient, we built a dashboard with real-time order data. The dashboard displays data on pending, unprocessed, canceled, and unreceived orders. Instead of checking long order lists manually, a manager uses the dashboard to work with the orders that require extra attention.

Another important feature of the purchase service is the automated import of data from warehouses. Earlier, managers received warehouse reports on stock and had to check them manually to maintain the demand-supply balance and replenish the assortment.

We integrated the system with warehouse management software and automated the function of reporting on the manager side. The system automatically creates purchase orders based on the received reports, which saves nearly 40 hours per week for HFN employees.